Every day a great candidate sits in your pipeline, the odds they take another offer climb. Recruiters spend 60–70% of their week on first-round calls to screen people out — not in. Kaia runs the same structured conversation, around the clock. You get back the thing that matters: who's worth meeting.
You don't change your ATS. You don't change your rubric. You don't change your team.
Provide a Kaia interview for every application you receive, or send a link to those you want to interview.
Behavioral, situational, and role-specific questions. Kaia probes deeper on weak answers and skips the obvious yeses — just like your best recruiter would.
Every call comes back with rubric scores, a transcript, audio, hire/no-hire recommendation, and red-flag tags. The best candidates jump the line — automatically.
This is what your hiring team sees on call day: live transcript, live rubric scoring, full audio, and every moment Kaia flagged as worth re-listening to.
Kaia isn't a generic voice agent with a system prompt. It's the operating layer behind HelloSubs' own hiring team — and now ready to plug into yours.
Voice-native, low-latency, naturally conversational. Kaia probes follow-ups, handles tangents, and keeps the rubric on rails.
Voice AIBring your own scoring matrix or start with our K-12, ECE, and camp-tested defaults. Edit live, see the score change.
Custom scoringNative connectors for Greenhouse, Lever, Workday, Bullhorn, and Zoho Recruit — plus webhooks for everything else — are coming soon. For now, Kaia runs standalone and hands you the ranked shortlist.
Coming soonInconsistencies, gaps, evasive answers, license issues. Kaia tags them so you can see them before the candidate walks in your door.
Risk surfaceFunnel health, pass rates by question, score drift, consistency checks. See where Kaia is being too lenient or too strict — and tune in one click.
InsightsKaia, your name, your voice. Or run her as-is. Either way, candidates get a faster, more human-feeling first impression.
EnterpriseMost async video tools were built for a different era — one-way recordings, manual review, brutal drop-off. Kaia is a live two-way AI conversation graded on your rubric, with the shortlist delivered before your recruiter opens Slack.
Hiring managers and recruiters argue about candidates because they're working from different notes. Kaia ends the debate. Every call is scored against the same rubric, the same way, every time — with the transcript and audio as receipts.
No rip-and-replace. Kaia slots in between application intake and your human interviews — every other step stays exactly the same.
Existing ATS / careers page / referral.
Up to 30 min. Scored. Ranked. Same day.
Only your best candidates make it here.
Substitute pools, paraprofessionals, aides. Get to "yes" before another district does.
High-volume, high-turnover hiring. Bilingual screens. Background-aware question flows.
Hire 200 counselors in 6 weeks without burning out your director.
Healthcare aides, retail, hospitality, field service. If you're screening >50 applicants/week, Kaia pays for herself by Tuesday.
We went from 17-day average time-to-hire to 4 days. My recruiter is spending time with the most qualified candidates. The best part? Candidates actually enjoy the call and appreciate the opportunity to interview immediately.
Designed from day one around consent, transparency, and consistency — with a human making every final call.
Transparent per-call pricing. No per-seat fees. No long contracts.
Most teams are live in 3–5 business days. Bring your rubric (or use ours) and your top questions, and we handle the rest. (Native ATS integrations are coming soon — for now Kaia runs standalone and hands back a ranked shortlist.) Enterprise white-label takes 2–3 weeks.
Yes — disclosure happens up front. Candidates consistently rate the experience 4.8/5, and many tell us it's the most thoughtful first conversation they've had in a job search. Transparency drives trust, and we've seen it lift completion rates, not hurt them.
Fairness is built into how Kaia works, not bolted on. Every candidate for a role gets the same approved set of questions, every score traces back to what the candidate actually said against a rubric you approve, and a person on your team makes every final decision — Kaia only pre-screens and recommends. Candidates give clear consent before anything records, any video we capture is for your team to review and is never run through facial or emotion analysis, and we apply a single, strict consent-and-data standard across every state. Accommodation requests and an accessible interview option are supported.
Perfect — give us your rubric and your top 5 questions, and Kaia runs your process. We don't replace your judgment, we replace the hours. Your team still owns every hire decision.
You only pay for completed screens (we define "completed" as ≥70% of the rubric covered). Drop-offs, no-shows, and Kaia-flagged invalid calls are free.
No. Kaia is a purpose-built screening agent with structured rubric grounding, latency-tuned voice stack, role-specific question libraries, a consent-and-fairness layer, and human-in-the-loop QA on every model update. We've run it on 6,373 real calls inside HelloSubs before opening it up.
Book 20 minutes with our team. We'll run Kaia on three of your real applicants in front of you — and you'll have your shortlist before the call ends.